Published on:

Business Travel Coordinator

  • COUNTRY: Italy
  • COMPANY: Coesia Group
  • CONTRACT: Unlimited contract

Group, Company and Organisation

COESIA is a group of innovation-based industrial and packaging solutions companies operating globally, headquartered in Bologna, Italy and fully owned by Isabella Seràgnoli. Coesia companies are leaders in the sectors of: • Advanced automated machinery and packaging materials • Industrial process solutions • Precision gears Coesia customers are leading players in a broad range of industries, including Consumer Goods, Tobacco, Healthcare, Aerospace, Racing & Automotive and Electronics. Coesia Group consists of eighteen companies: ACMA - CERULEAN - CIMA - CITUS KALIX - EMMECI - FLEXLINK - G.D - GDM - GF - HAPA - IPI - MGS - MOLINS - NORDEN - R.A JONES - SACMO - SASIB - VOLPAK. The Group has 99 operating units (60 of which with production facilities) in 32 countries, a turnover of 1,586 million Euro in 2017 and about 7000 employees.

Main Responsibilities / Activities

The Business Travel Coordinator will be responsible for the following: • Ensure business travel agencies service delivery and compliance • Performance and compliance tracking by collecting and compiling measureable data monthly and comparing actual results against goals • Implement policies and procedures for corporate travel • Handle and oversee all travel arrangements (air, lodgings etc.) and operations • Manage relationships with travel agencies and vendors • Identify saving and service delivery optimizations opportunities • Provide advice on travel documents, visa, insurance, etc. • Process and verify travel invoices and any expense reports • Ensure compliance in all aspects of travel procedures • Drive continuous improvement of travel programs

Key Competences / Leadership Attributes

• Action-oriented and results driven • Well-organized and reliable • An analytical mind and strong problem-solving skills • Flexible attitude with customer-oriented approach • Strong passion for learning new technology and concepts quickly • Ability to work both independently and collaboratively with peers, across teams, and with management

Basic Requirements

• Proven experience as business travel agent and/or in a business travel management positions for at least 3-5 years • Knowledge of international travel regulations, customs and currencies • Knowledge of travel & expense reporting and processing • Working knowledge of MS Office, business travel management and global distribution systems solutions • Excellent communication (oral and written) in English • High school diploma or equivalent; Bachelor’s degree is preferred